Signing agents or public notaries are commissioned officers of the state, that perform significant work related to the signing of documents, identity verification and the prevention of fraudulent activity.
Since one of their tasks is affirming the authenticity of the documents and its signing, they need to make sure that these documents are tamper-proof, till the end. This is a very challenging task, as the notary public has to deal with loads of them daily.
Problems with conventional methods
Manual verification of the document.
Keeping the documents safe by storing them in a secure place, so no one can tamper with them.
Keeping track of all the changes made, in case of the written document.
Giving proof of the existence of certain conditions and terms.
How the blockchain system helps the certified signing agent
The documents once written becomes immutable, meaning they cannot be changed. At SAFEBOX, signing agents are given a code to verify the document’s authenticity. There is only one code generated for the given record. The signing agent needs to keep this code safe and later use it to verify the document.
Securing the documents in the blockchain system
Signing agents are working on many documents at a time. The main responsibility of any signing agent is to maintain these documents until you require them again. So, keeping these records in the blockchain system resolves this issue with ease. Here the signing agents don’t have to worry about the location of the document. All the documents are kept safely in one place and agents can access them anytime.
There are instances where the terms and conditions of the document change during the contract period. Moreover, keeping track of these changes is very difficult for any signing agent. With the blockchain system, the signing agent and the individuals involved in the transaction can monitor the contract and also verify the terms and conditions they have set. The entire record of the transaction is updated on the system. This record can be viewed and verified with the previous contract.
Assure integrity of the document
All the documents in the blockchain system have a record. If there is any change in the document, the system stores it as a new record. The signing agent and the parties involved can use to check the document’s integrity.
Anytime and anyplace access
Keeping the documents in the blockchain system means you can access the records from anywhere and at any time.
Storing the document in the blockchain system is one of the best ways to manage the documents for notary publics. As there are several documents they need to work on regularly, it can become hectic and confusing for any agent. SAFEBOX helps these agents manage the documents hassle-free.